Agency management software for
small agencies and freelancers
Your clients pay in one currency, your team gets paid in another, and the real margin per client is a guess. CrewDriven is the operating system for agencies & freelancers: clients, team, multi-currency finances, invoicing, and time tracking in one workspace — built for agencies of 2–25 people. Free during launch, simple flat pricing later.
CrewDriven is an operations management platform for small and mid-sized digital agencies (2-25 people) and freelancers. It consolidates client management, team coordination, multi-currency invoicing, profit-per-client P&L, resource planning, and time tracking into one workspace. CrewDriven is free during the launch period (no credit card, no time limit) and moves to a single flat per-workspace price after launch — no per-seat fees.
No credit card required
Works with the tools you already use
Pull hours from your time tracker, sync your team from Google Workspace, get nudged in Slack.
See your whole agency on one screen
No demo call required. These are real screenshots of a workspace, not illustrations — click through the core views you get on day one.
Your agency at a glance
Revenue, team utilization, and client activity on one screen — updated with every payment you log. It also flags the money you are about to lose: overdue invoices and hours nobody has billed yet.
Real screenshots from a demo workspace. Sample data, real product.
It is your agency's money. It stays yours.
You are about to put client revenue and payroll into a tool you just met. Here is exactly where you stand — every line below is in our Terms and Privacy Policy, not just on this page.
You own everything you put in
We do not claim ownership of the clients, employees, invoices, payments, time logs, or files you store. Our license exists only to run the service for you, and it ends when the content is deleted.
Never sold, never shared
We do not sell your data, share it for advertising, or rent it. No advertising cookies, no retargeting tags. Three sub-processors in total: hosting, transactional email, and analytics on this marketing site only.
Take your numbers with you
Invoices, payments, P&L, and time logs export to Excel from inside the app, and invoices download as PDFs individually or in bulk. No hostage-taking, no "contact sales to export".
Leave without asking us
The workspace owner can delete the whole workspace themselves. Personal data is removed from active systems within about 90 days, and from backups on the next rotation.
Operated by
HALSOFT OÜ · Papli tn 20, Viljandi 71020, Estonia · Registry code 10208842 · VAT EE100210936
Free during launch. When flat pricing arrives, existing workspaces get at least 60 days written notice and keep grandfathered terms.
Free during launch. Flat pricing later.
Most agency tools charge $200+/mo for bloated bundles, then add per-seat fees on top. CrewDriven is free for every workspace during the launch period — full platform, no credit card, no time limit.
When we exit launch, pricing moves to a single flat per-workspace price. No bundles, no per-seat surprises, 60+ days notice, and grandfathered terms for existing workspaces.
$0
during launch
0
areas, all included
0+
days notice on any change
Built for the way you work
From solo operators to multi-team agencies - CrewDriven scales with you.
- Multi-team coordination & role-based access
- Client portfolio with engagement tracking
- Payroll management across currencies
- Utilization & resource planning
- Client & project tracking
- Professional invoice generation
- Revenue & expense visibility
- Simple profit & loss reports
Everything you need to run your agency
Whether you're a solo freelancer or a growing team, CrewDriven keeps your operations organized and your finances clear.
Up and running in minutes
Three steps from sign-up to live workspace.
No credit card required
Frequently Asked Questions
Answers to the questions agencies and freelancers ask most often before signing up.
What is CrewDriven?
CrewDriven is an operations management platform for digital agencies and freelancers. It covers client management, team coordination, multi-currency finances, profit & loss reporting, resource planning, invoicing, and time tracking — all in one workspace.
How much does CrewDriven cost?
Free during the launch period — the entire platform, no credit card, no time limit. After launch, CrewDriven moves to a single flat per-workspace price. No bundles, no per-seat fees. Existing workspaces get at least 60 days written notice and grandfathered terms.
What features does CrewDriven include?
CrewDriven includes client management, team coordination, multi-currency finances, profit & loss reporting, resource planning, invoicing, and time tracking. Every workspace gets all of them — nothing is gated behind a higher tier or an add-on.
Who is CrewDriven for?
Digital agencies of all sizes and independent freelancers who need professional operations tools without enterprise complexity.
How do I get started?
Sign up at crewdriven.com/signup to create a workspace in under a minute. No credit card required.
How is CrewDriven different from Notion or Airtable for agencies?
Notion and Airtable are generic databases — you spend weeks building the agency operations layer yourself. CrewDriven ships that layer pre-built: client management, team profitability, multi-currency invoicing, and P&L tracking all work out of the box, with the right shape for an agency instead of a blank table.
Can I track profitability per client and project?
Yes. CrewDriven calculates revenue minus allocated labor cost on a per-client and per-project basis using per-assignment cost and bill rates, rate history with effective dates, and time-to-cost allocation. You see which clients are actually profitable instead of relying on blended averages.
Does CrewDriven support multi-currency billing?
Yes. Multi-currency invoicing is built in — every payment captures the original currency, the exchange rate at the time of the transaction, and a USD-normalized amount for reporting. Your project margins stay comparable across periods even when FX moves.
Can I invoice clients directly from CrewDriven?
Yes. The invoicing module generates branded PDF invoices, tracks payment status (draft, sent, paid, overdue), supports recurring invoices for retainers, and ties every invoice back to the same client record powering your P&L tracking. No separate invoicing tool required.
Is there a free plan?
Yes. The entire platform is free during the launch period — including invoicing, multi-currency finances, team profitability, and P&L tracking. No credit card, no time-boxed trial. After launch, CrewDriven moves to a single flat per-workspace price, with at least 60 days written notice and grandfathered terms for any workspace created during launch.
Don't have a workspace yet? Create one
Free guides, templates, and tools
Practical resources for running an agency — no signup required. Read how we compare to the tools you already know, or grab a template and use it today.
- Free invoice generatorInvoice an international client in two minutes. PDF in English, Ukrainian, or bilingual. No signup.
- Agency P&L templateA free Google Sheets profit and loss template built for agencies — and how to actually read it.
- Worksection alternativeTask tracking is not operations. What changes when finance sits next to the project plan.
- Finmap alternativeWhen agency finance needs to know about clients, rates, and invoices — not just cash flow.
- Bitrix24 alternativeA lighter alternative for agencies, studios, and freelance teams that outgrew the all-in-one suite.
- Productive & Scoro alternativeWhat Productive and Scoro genuinely do better — and where a small agency pays for what it never uses.
Ready to run a tighter operation?
Create your workspace in under a minute. Free during launch — no credit card, no time limit.
No credit card required